Randolph County Court Record Requests
Separate two steps from the outset. A free docket lookup is one thing; getting an actual court document is another. Indiana MyCase displays public CCS information and some images from Randolph Circuit, Randolph Superior, and Union City City Court. But it cannot certify anything. Jacqueline Peed is the Randolph Circuit Court Clerk. She serves as the unified custodian for both county courts of record.
Find your case online first, and note the exact entry you need. If the right court or paper is unclear, call the Clerk at (765) 584-4214. The counter sits in Room 201 at 100 South Main Street, Winchester. Hours are Monday through Friday from 8:00 a.m. to 4:00 p.m., except federal holidays. Mail works too. The office publishes no records-request email, fax workflow, general form, or turnaround promise. Indiana APRA offers a general framework. Court access also follows Indiana's Rules on Access to Court Records.
- Find the Randolph court, party roles, and cause number in MyCase or through the Clerk.
- Name the exact document and its filing, order, or decree date.
- Choose a plain or Clerk-certified copy and state the number needed.
- Ask about page count, payment, postage, identification, and delivery before mailing.
- Use the court reporter for a hearing transcript rather than ordering it as a Clerk copy.
- Use Access Rule 9 only when an excluded-record request fits that verified process.
Three Randolph County Record Products
Name the product you want, and the request goes smoothly. The online CCS is just the chronological index. A filed document is the real paper. That could be a complaint, motion, order, judgment, decree, or proof of service. A certified copy is different again: the Clerk produces it and authenticates it. Printing the browser view gets you none of that.
| Product | Useful for | Source |
|---|---|---|
| CCS view | Dates, events, status, hearings, and orientation | MyCase or Clerk copy |
| Filed document | Reading the actual paper or judicial order | Online when permitted, otherwise Clerk |
| Certified copy | A formally authenticated court document | Randolph County Clerk |
This is where people slip. A visible event line may show that an order was entered, yet hide its complete terms. The filed paper controls its own contents, and the official court file controls over any online snapshot.
Kinds of Court Records
Randolph Circuit, Superior, and Union City City Court generate criminal, civil, domestic, probate, juvenile, infraction, ordinance, and traffic records. What you can get depends on the case type and the document. Good requests name a CCS copy, complaint, petition, answer, motion, proof of service, judgment, order, decree, disposition, sentencing order, or current ledger.
- Randolph Circuit and Superior Chronological Case Summaries
- Complaints, petitions, answers, motions, and proofs of service
- Orders, judgments, decrees, dispositions, and sentencing records
- Public probate, estate, small-claim, and civil case papers
- Union City and Superior traffic citation case records
- Transcripts requested through the court reporter rather than MyCase
The county also publishes small-claim, eviction, and protection-order filing resources. Treat those blank forms as procedural tools. They do not prove a case was filed or that the court granted relief.
Randolph Written Request Details
The county publishes no certified-copy form and no general records-request form. So your letter has to carry the details. Include your name and contact information. Add the cause number, court code, document title, filing or order date, number of copies, and whether you want plain or certified pages. One paper named by title and date beats a request for an entire file.
Before mailing anything, ask whether advance payment, postage, identification, or an in-person signature is required. The Clerk sets no fixed processing time. A quick phone call can tell you whether the paper is online, at the counter, or archived. It may instead be held by a reporter or blocked by an access restriction.
Court Records: What They Contain
A public court file is a stack of related items, not one paper. MyCase may show the header and chronology yet withhold an image. That happens when the paper is not remotely available, was never scanned, is older, or falls under a restriction. A missing link does not mean the paper does not exist.
| Case identity | Uniform number, filing date, Randolph court, case type, status, and public caption |
|---|---|
| Participants | Public party, attorney, and judicial-officer fields where rules permit |
| CCS chronology | Filed events, service, settings, motions, orders, disposition, and converted events |
| Documents | Public images selected under the MyCase access matrix |
| Financial lines | Displayed balances or payments that must be confirmed with the Clerk |
| Cross references | Citation or agency reference fields when public |
Randolph case numbers begin with county code 68. 68C01-YYMM-CT-##### marks Circuit Court, 68D01-YYMM-CM-##### marks Superior Court, and 68H02 marks Union City City Court.
When Randolph MyCase Is Not Enough
Online access is uneven by design. Civil case types may display many nonconfidential papers, while criminal and infraction matters may show only final orders rather than every pleading. Older converted events may lack images entirely. MyCase itself warns that its information is not the official court record and that a displayed balance may be incomplete or old.
When a document link is missing, ask the Clerk whether public inspection, an ordinary copy, a redacted copy, or party access applies. Want the exact money due? Request the current ledger. Need a judgment in formal form? Ask for the named judgment plus certification. For spoken proceedings, contact the court reporter about a transcript or recording. The Randolph County docket search covers broader case lookup, though the Clerk remains the source for the actual record.
Copy Fees and Certification
The Indiana fee manual caps a plain letter or legal-size copy at $1 per page. A certificate under seal is listed at $1, added on top of the page charge. A $3 transcript of judgment recorded as a lien is a separate product. Confirm the quote with the Clerk before paying.
| Item | Published amount or status |
|---|---|
| Ordinary court copy | Not more than $1 per page |
| Certification under seal | $1 per certificate |
| Transcript of judgment as lien | $3 |
| Search, bulk, postage, or special access | Confirm with the Clerk |
Randolph County Clerk
100 S. Main St., Room 201
Winchester, IN 47394
(765) 584-4214
Reporter transcripts run under local rule LR68-AR15-704: $4.50 per page for private work, $6.50 per page within three days, and $7.50 per page within 24 hours. Fewer than eight pages can carry a minimum up to $35. A transcript is not a CCS copy.
Randolph Court Records After Odyssey
The official Randolph local-rules index is assigned to this record page in the manifest.
Randolph Circuit and Superior moved onto Odyssey on December 13, 2021. That shift brought Randolph County court records into the MyCase public view. Still, not every filing, old or new, lives online. Some imported docket entries carry a converted label with no image attached.
For anyone filing rather than searching, the certified e-filing provider list names the approved channels. It covers filing, not public record-search vendors.
IEFS sends filings to the court; MyCase and the Clerk provide public record routes.
Access Rules for Court Records
The official Access Rule 4 text supplies Indiana's general access standard.
Why does that matter here? Randolph County access decisions follow statewide court rules. Indiana starts from openness and then narrows it through exclusions, redaction, statutes, and court orders. Under Rule 5, some material stays out of view. That includes juvenile, mental-health, adoption, sealed, protected family, and personal-identifier material. Indiana APRA adds its own public-record framework, though court rules govern when the two collide.
Online absence is not nonexistence: a record may be available only in person, in redacted form, to an authorized party, or through a court-approved process.
An expunged matter can vanish from the Randolph County court docket entirely. Closure is different, since a closed case is not automatically sealed. When an item goes missing, ask the Clerk whether it is restricted, unscanned, archived, or open only through authenticated party access.
Rule 9 Randolph Record Requests
Indiana Access to Court Records Rule 9 is a judicial route. It opens extraordinary access to excluded material. It is not an ordinary copy order.
The process runs on a verified written request. Notice goes to affected parties. They get a chance to respond, and then the court decides. The Clerk cannot use it to bypass a seal. Nor can it dodge a statutory restriction at the counter. While the court weighs the request, the material stays confidential.
Indiana Administrative Rule 9 covers a different set of questions. Those include remote access, daily calendars, public terminals, and compiled information. Start with the Clerk instead. Ask whether a public, redacted, in-person, or authorized-party version of the court record exists. That answer tells you whether the special judicial route is even needed.